How to Connect a Printer to Wi-Fi on Windows or Mac

Are you curious about how to easily add, share, and access a wireless network printer on a Mac or Windows device? This is a comprehensive guide explaining how to connect wireless printers at home or at work to Wi-Fi on Windows and Mac computers.

If you recently purchased a wireless printer but are experiencing difficulties setting it up and Update Printer Drivers, you have come to the correct place. Although wireless printers are practical and efficient, setting them up can sometimes be more difficult due to the absence of a wired connection. Wireless printers eliminate the need for bulky cables and wires and can be installed almost anywhere in your house or place of business.

You can now connect your PC, tablet, laptop, smartphone, and other devices to your printer thanks to wireless technology. The entire procedure saves time, money, and space. In this section, we will discuss wireless printing and its advantages. In this tutorial, we will walk you through setting up your printer for wireless printing and connecting it to your Mac or Windows computer. So without further ado, let’s get started.

How to Connect Your Wireless Printer To a Wi-Fi Network

Simply follow the instructions listed below to connect a printer to a Wi-Fi network:

  1. Put your printer within the Wi-Fi router’s coverage area.
  2. Navigate to the printer’s wireless menu in the settings and proceed with the setup instructions.
  3. Choose the WiFi network’s name.
  4. To finish establishing the connection, enter the Wi-Fi network’s network key, also known as its password.

Setting up the wireless printer to connect to WiFi is a straightforward process. However, each printer make and model will have different instructions on how to connect it to a Wi-Fi network. Refer to the printer’s manual to learn how to accomplish this for your specific model. If you don’t have the manual, you can often find printer manuals online.

On the other hand, if the software that comes with your printer is installed on your computer, it frequently includes a Wi-Fi network connection feature. You should be guided step-by-step through the process of connecting to your network by this.

How to Set Up a Wireless Printer on a Windows Computer

Once your printer is linked to your Wi-Fi network, computers and other network-sharing devices can access it.

Follow these steps to connect a Windows 10 or Windows 11 computer to your wireless printer:

  1. Select the Start option.
  2. Navigate to Settings.
  3. Select Devices.
  4. Select Scanners & Printers.
  5. Click on Add a scanner or printer.
  6. Hold off until the menu displays every printer that is available.
  7. Select the printer you wish to add by finding it and clicking the Add Device button next to it.
  8. After that, you might receive a prompt to install your printer’s software and drivers.

Additionally, if you want to connect the printer to Wi-Fi on your Mac, proceed to the next section.

How to Set Up a Wireless Printer on a Mac Computer

Computers and other network-sharing devices can access your printer once it is linked to your Wi-Fi network.

When connecting to Mac computers or iOS devices on the same network, your printer should work without a hitch if it supports AirPrint. When you select the print option in the document you wish to print, your wireless printer ought to be among the options.

Follow these instructions to connect your Mac to your wireless printer if it is not AirPrint compatible:

  1. To access a drop-down menu, click the Apple icon in the upper left corner of the screen.
  2. select the System Preferences option from the drop-down box.
  3. Navigate to Printers & Scanners.
  4. Select the + add button to look for printers that are available.
  5. Click the + add button once more after selecting your wireless printer to establish a connection.
  6. After that, you might receive a prompt to install your printer’s software and drivers.

How To Get Help With Your Wireless Printer

Refer to the user manual’s troubleshooting guide if you are having issues connecting your printer to a Wi-Fi network or if you are unable to connect devices, such as computers, to your printer. If you do not have a copy of the user manual, look it up online by using the model and make of your printer.

On the manufacturer’s website, there are sections dedicated to questions and answers, as well as online forums offering assistance. Additionally, you can frequently locate online videos that assist you in troubleshooting particular printer models. If none of the aforementioned solutions resolves your issue and you require additional support, get in touch with your printer’s manufacturer’s customer care division.


Wireless printing provides several advantages, especially for hybrid workers, in addition to eliminating the mess associated with wired printing. When a printer is available on the Wi-Fi network, connecting devices to it and connecting the printer to the network are typically simple processes. We hope you find this post helpful.